Thank you for visiting iChair and for your interest in our services.
Last Update December 2020
1. How to contact us
The person responsible for the processing of personal data is:
Sepapaja 6, Tallinn 15551, Estonia
CEO: René Bohnsack, PhD
2. How we collect and process Personal Data
2.1. When, how, and what kind of personal data we collect
iChair treats personal data in accordance with applicable data protection laws. We may collect your personal data in the course of our business, including through your use of our Website.
2.2. We may receive data submitted by you
On the website, there may be special forms through which you can request further information about iChair products and services. When you submit such a request or electronically pass information to iChair in any way (e.g. via an online contact form, e-mail, etc.) you may be asked to provide certain information, including, but not limited to, contact details e.g. your name, title, company, address, phone number, e-mail address or line of business.
2.3. We may collect data of your device and account
You may also provide us with data regarding your device, your client or supplier account, etc. These kinds of data will in many circumstances be considered as personal data under applicable data protection legislation. If you choose to withhold any personal data requested by us, it may not be possible for you to gain access to or use certain parts, services or functions of the Website and for us to respond to your query.
2.4. We may automatically log certain technical information
By using our website or platform, certain technical and other information is automatically disclosed by your computer and logged by us (such as your network address, the type of your browser, the website that referred you to our website) for operational and security purposes, and to better understand the usage of our website.
3. Purpose of Processing, Categories of Personal Data, Legal Basis
3.1. Within the platform
We might collect, store, and share business-contact data of participants of events within the purposes and conditions of our services. If you subscribe to a paid account, we may receive information about your purchase from our third-party payment processors. This information will not include your full credit card information. The legal basis for these processing activities is the contract.
3.2. Visiting our Website
If you only use the website for information purposes, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security:
- IP address;
- Date and time of the request;
- Time zone difference to Greenwich Mean Time (GMT);
- Contents of the request (concrete page);
- Access status/HTTP status code;
- Amount of data transferred in each case;
- The website from which the request comes
- The operating system, and its interface;
- Language and version of the browser software.
We process this data on basis of our legitimate interests to provide you access to our website.
3.3. Newsletter and Other Technologies
When we use other technologies on our platform and website, such as Cookies or Tracking-Tools. We only use them when you have given us your prior consent. With regards to how we handle your personal information, you have several choices available. Exercise Your Rights by changing your account settings by using the Privacy Button or getting in touch with us at firstname.lastname@example.org.
By giving your consent, you can subscribe to our newsletter, which informs you about our current offers.
You can unsubscribe and revoke your consent to receive the newsletter at any time. You can withdraw your consent by clicking on the link provided in every newsletter e-mail or by sending a contact request to the data protection officer listed above.
The legal basis is your consent. You can withdraw your consent at any time with effect for the future.
We would like to point out that we evaluate your user behavior when sending the newsletter. For this evaluation, the e-mails sent contain so-called web beacons or tracking pixels that are stored on our website. For the evaluations, we link the mentioned data and the web beacons with your e-mail address and an individual ID. Links received in the newsletter also contain this ID.
With the data obtained in this way, we create a user profile in order to tailor the newsletter to your individual interests. We record when you read our newsletter, which links you click in it and infer your personal interests from this. We link this data with the actions you take on our website.
You may object to this tracking at any time by clicking on the separate link provided in each email. The information is stored as long as you have subscribed to the newsletter. After you have unsubscribed, we store the data purely statistically and anonymously.
Such tracking is also not possible if you have deactivated the display of images in your e-mail program by default. In this case, the newsletter will not be displayed completely and you may not be able to use all functions. If you display the images manually, the above tracking will take place.
The legal basis is your consent. You can withdraw your consent at any time with effect for the future.
4. When you contact us via E-Mail or via our Contact-Form
When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, your name, and your telephone number, if applicable) will be stored to administer your request and to provide an appropriate response by us in order to answer your questions and process your requests. The legal basis in this respect is our legitimate interests (e.g. maintaining customer satisfaction, improving and developing new products and services, answering a request) or this may be necessary to fulfill contractual obligations (e.g. sending an offer). As far as we ask for input via our contact form that is not necessary to contact you, we have always marked this as optional information. This information serves us to administer your request and to improve the processing of your request.
Your data, which we have received in the course of contacting you, will be deleted as soon as it is no longer required for the purpose of its collection, your request is fully processed and no further communication with you is necessary or desired by you.
5.1. What are Social Media Plugins (LinkedIn, Facebook, Twitter)
Social Media Plugins allow websites to integrate social media functionality for the convenience of users. Such Social Media Plugins are independent extensions of the providers of the respective social media network. iChair has no influence over the type and amount of data collected through such Social Media Plugins and stored by their providers. If you use Social Media Plugins you will be sending identifiable information to the respective social media platform. If one Social Media Plugin provider has placed cookies on your system, it can record your browsing behavior and create detailed user profiles using tracking data.
5.2. How we use Social Media Plugins
The functions of Social Media Plugins are deactivated by default to prevent any automatic disclosure of the user data to the provider. We implemented the Social Media Plugins in a way that they only send data once they have been activated, i.e. clicked by the user. Your Internet browser then sends the log files (including your IP address) directly to the Social Media Plugin provider’s server where they may be stored. The server may be located outside the EU or the EEA (e.g. in the USA).
If you want to prevent a data exchange between your system and Social Media Plugins, you should log out of the social media before using this website. You should also activate private mode in your browser’s data privacy settings. It also helps to deactivate or limit cookies in your browser settings so that third parties cannot track your browsing behavior. You can also prevent Social Media Plugins from loading altogether by using a script blocker as an add-on in your browser.
Any comments or activity arising from persons using Social Media Plugins is not controlled or endorsed by iChair and iChair shall not be held responsible or liable for such. Persons who share iChair’s content via Social Media Plugins are not authorized to speak for or represent iChair. Their views and opinions must be strictly regarded as their own and not iChair’s.
Please note the privacy information of the provider
6. Pictures/Videos of Events
We may be taking pictures or record video footage on our Events to publish them on the internet or in printed promotional material. We are only using portrait pictures of you when you are the speaker or a special guest and you have given us your consent. Apart from that, we do not intend to take pictures/record you directly but groups or overview pictures and video-sequences of the event-scenario. We will not use the footage when you seem to disagree with being pictured or recorded.
We are taking/recording and publishing the footage based on your consent and only overview pictures based on our legitimate interests. The right to revoke the consent or object to the taking/recording and publication is limited to exceptional cases and if there is an important reason.
The protection of the privacy of young children is very important. Our Website is not directed to children younger than 16 years. We do not knowingly collect personal information from children under the age of 16 without parental consent. If You are under the age of 16 years, then please do not use the Website at any time or in any manner. If We learn that personal information has been collected on the Website from persons under 16 years of age and without verifiable parental consent, then We will take the appropriate steps to delete this information. If You are a parent or guardian of a child under the age of 16 and believe he or she has disclosed personal information to Us, please contact us at email@example.com.
8. Recipients of your data
We may share personal information in the limited circumstances spelled out below and with appropriate safeguards on your privacy:
8.1. Agents, consultants, and related third parties
8.2. Business transfers
As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, bankruptcy, dissolution, or similar event, Your information may be part of the transferred assets.
8.3. Transfer of personal data
We may transfer your information only to service-providers (processors) that can guarantee an adequate level of data privacy and that we have concluded Data Processing Agreements with. Your data might only be transferred to a third party country, when the importer can guarantee appropriate safeguards (e.g. Standard Contractual Clauses) or you have given us your consent into the transmission of personal data although the EU commission considers a countries data privacy level insufficient.
8.4. Legal requirements
We may disclose personal information if required to do so by law or in the good faith belief that such action is necessary to: (i) Comply with a legal obligation; (ii) Protect and defend the rights or property of the Company or related Companies; (iii) Protect the personal safety of users of the Website or the public; or (iv) Protect against legal liability.
9. How long will the data be stored?
We store your personal data as long as it is necessary to fulfill our purposes and legal and contractual obligations.
Should storage of the data no longer be necessary for the fulfillment of contractual or statutory obligations, your data will be deleted unless further processing is necessary for the following purposes:
- Compliance with commercial and tax retention obligations.
- Preservation of evidence within the framework of the legal statute of limitations.
10. What rights do you have in terms of processing your data?
Every data subject has the right of information, the right of correction, the right of deletion, the right of limitation of processing, the right of objection, and the right of data portability.
10.1. Right of objection
You can object to the use of your data for advertising purposes using electronic mail at any time without incurring any costs other than the transmission costs according to the basic tariffs.
What right do you have in the case of data processing on the basis of our legitimate?
You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data on data processing to safeguard a legitimate interest;
In the event of your objection, we will no longer process your personal data unless we can prove compelling reasons for the processing worthy of protection which outweighs your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims.
10.2. Withdrawal of consent
You can revoke your consent to the processing of personal data at any time. Please note that the revocation is only applicable to the future. With regards to how we handle your personal information, you have several choices available. Exercise your rights by changing your account settings by using the Privacy Button or getting in touch with us at firstname.lastname@example.org.
10.3. Right of information
You can request information on whether we have stored personal data about you. If you so wish, we will inform you of the data concerned, the purposes for which the data is processed, to whom this data is disclosed, how long the data is stored and what other rights you have regarding this data.
10.4. Additional rights
In addition, you have the right to correct incorrect data or to delete your data. If there is no reason for further storage, we will delete your data, otherwise, we will restrict processing. You may also request that we provide any personal information you have provided to us in a structured, common, and machine-readable format either to you or to a person or company of your choice.
In addition, you have the right to appeal to the respective data protection supervisory authority.
10.5. Safeguarding your rights
To take advantage of your rights, you can contact the person responsible. We will process your inquiries immediately and in accordance with the legal requirements and inform you which measures we have taken.
11. Is there an obligation to provide your personal data?
In order to enter into a business relationship, you must provide us with the personal data that is required for the execution of the contractual relationship or which we must collect due to legal requirements. If you do not provide us with this data, we will not be able to carry out and process the contractual relationship.
12. Data security
We always strive for the highest security standards when it comes to your data. We have taken extensive technical and operational precautions to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security procedures are regularly reviewed and adapted to technological progress.
13. Change to this information
Should the purpose or method of processing your personal data change significantly, we will update this information and inform you of the changes.